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How to Procure Stock from a Supplier

Full procurement loop: supplier setup, purchase order, receive stock, pay supplier.

Goal: Goods received into warehouse, stock updated, and supplier payment recorded.
People Products Purchases
Phase 1 · Supplier & products ready
  1. Add supplier — People → Suppliers.
  2. Ensure products exist in catalog — Products → Add Product (catalog only).
Phase 2 · Create purchase order
Where: Sidebar → Purchases → Add Purchase
  1. Purchases → Add Purchase.
  2. Select supplier, warehouse, date.
  3. Add products with quantities and unit costs.
  4. Set status Received when goods arrive (or Pending if ordering ahead).
  5. Submit — stock increases when status is Received.
More detail → Purchases
Phase 3 · Pay the supplier
  1. Open purchase from list. Click Add Payment.
  2. Enter amount paid, method, date. Submit.
  3. For bulk due settlement: People → Suppliers → Pay Due.
Verify success
  • Stock increased in warehouse
  • Purchase payment status updated
  • Supplier balance reflects payment