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How to Setup Multi-Warehouse Stock

Configure multiple locations and manage stock independently in each warehouse.

Goal: Multiple warehouses configured, each with correct product quantities, and ability to transfer between them.
Settings Products Purchases Transfers
Key conceptStock in Probiz365 is tracked per warehouse. A product can have different quantities in Warehouse A vs Warehouse B.
Phase 1 · Create warehouses
Where: Sidebar → Preferences → Warehouses
  1. Preferences → Warehouses → Add each location (Main Store, Branch, Warehouse, etc.).
  2. Optionally restrict users to specific warehouses in Users settings.
Phase 2 · Add products to catalog
  1. Products → Add Product (once per SKU — shared across all warehouses).
  2. Product exists globally; stock is warehouse-specific.
Phase 3 · Stock each warehouse
  1. For each warehouse, create a Purchase with that warehouse selected and status Received.
  2. Or use Stock Adjustment (add) per warehouse for opening balances.
  3. Repeat for every location that holds inventory.
Single-warehouse setup →
Phase 4 · Move stock between warehouses
Where: Sidebar → Stock Transfers → Create Transfer
  1. Stock Transfers → Create Transfer.
  2. From Warehouse → To Warehouse. Add products and quantities.
  3. Complete transfer — deducts from source, adds to destination.
More detail → Inventory
Verify success
  • Product detail shows qty per warehouse
  • Warehouse Report shows stock by location
  • POS with Warehouse A only shows Warehouse A stock