Accounting
Track cash and bank accounts, record expenses and deposits, and transfer money between accounts.
Where: Sidebar → Accounting
NoteProbiz365 provides operational finance (accounts, expenses, deposits) — not full general ledger / GAAP accounting.
Accounts
Where: Sidebar → Accounting → List Accounts
Permission required: account
Create cash and bank accounts to track where money is held. Each account shows its current balance based on transactions.
- Go to Accounting → List Accounts.
- Click Add to create an account (e.g. Main Cash, Bank Account).
- Enter account name, account number, and initial balance if applicable.
Screenshot: Accounts list
Expenses
Where: Sidebar → Accounting → Create Expense, Sidebar → Accounting → List Expenses
Permissions: expense_add, expense_view
- Click Create Expense.
- Select Account, Category, amount, and date.
- Add a reference and note. Submit to record the expense.
Manage expense categories under Accounting → Expense Category (Sidebar → Accounting → Expense Category).
Screenshot: Create expense form
Deposits
Where: Sidebar → Accounting → Create Deposit, Sidebar → Accounting → List Deposit
Permissions: deposit_add, deposit_view
Record other income or deposits into an account (e.g. owner investment, misc income).
- Click Create Deposit.
- Select account, category, amount, and date.
- Submit to record.
Manage deposit categories under Accounting → Deposit Category.
Transfer Money
Where: Sidebar → Accounting → Transfers Money
Permission required: transfer_money
- Go to Accounting → Transfers Money.
- Select From Account and To Account.
- Enter amount and date. Submit to transfer.
Screenshot: Transfer money form
Related Reports
- Profit & Loss — income vs expenses
- Expenses Report — expense breakdown by category
- Deposits Report — deposit history
- Payment Reports — sales and purchase payments
See Reports for full details.